Do you have a productive mind?
Do you create a list of things-to-do every morning and unable to complete a majority of the tasks by the end of the day?
If your answer is ‘yes,’ then you may be looking to improve your productivity. You might be thinking that you lack time management skills. However, this perception about yourself may not be entirely correct. From our childhood, we develop a habit of underestimating the time required to finish a task.
For instance, as an experienced essay writer, I had once planned to deliver 4000 words on a daily basis (eight-hour shift) as I can easily write 500 Words in an hour. However, in reality, it never happened despite giving my best. It is because of several reasons like writing continuously for eight hours is impossible, I also have to maintain the reports of the work, connect with clients, attend meetings, get involved in urgent tasks in the office, etc. Thus, in an office set up, I underestimated the time required to deliver a 4000-words long research paper.
There is more to an unproductive day than just time underestimation or time management skills. We need to develop a productive mind which can transform our productivity forever.
A productive mind will help you develop habits which will lead to effective time management and high productivity.
Here are four easy steps to develop a productive mind?
Understand that mind is playing game
You need to understand that your mind tricks you into telling you that you can do more things in a day. Thus, you need to be practical and prioritize the tasks and shorten your to-do list.
Admit that you underestimate time
You need to acknowledge that you underestimate the time required to complete a task. Thus, you need to include top three tasks on the to-do list which are very critical. Of course, you will have to do other tasks as well, but you must complete the critical work first. It will boost your confidence. Also, if you have more tasks than you can handle, then you may need to delegate, take help of colleagues or outsource the work.
Learn to say No
It is easy to say no to work than saying no to people. Thus, politely refuse to work on things that you have not schedule for the day. Pleasing others can hamper your productivity significantly. Therefore, learn to say no as soon as possible.
Keep a Buffer Time
While preparing the to-do list, always keep 30-60 minutes as a buffer to accommodate unplanned tasks. Buffer time will also help you when certain activities take longer than planned.
Remember that the habits that you have developed since childhood will not change in a day, week or a month. You need to make consistent efforts and practice the tips mentioned above for months to develop a mindset which will transform your productivity forever.