The hybrid workplace can be a game changer for flexibility and productivity, but only if you have the right tools in place. Without them, things get messy fast. Employees aren’t sure when to come in or where to sit. Meeting rooms end up double-booked (or worse, sitting empty). Leaders can’t see how the office is really being used, and collaboration starts to slip when teams are spread across time zones. Hybrid office software is the “control centre” for a flexible workplace that brings all the moving parts into one place, with tools for booking desks and meeting rooms, sharing schedules, managing visitors, and tracking office usage.
The best hybrid office software to choose from
- Archie: Best for mid-sized and large hybrid offices needing one central space management system that syncs across tools.
- Envoy: For offices that host frequent guests or contractors and value a secure, professional workplace experience.
- OfficeSpace: For larger organisations with complex layouts and frequent seating changes.
- Officely: For teams already using Slack or Teams who want lightweight, in-chat desk booking and scheduling.
- Robin: For enterprises with a bigger budget that prioritise easy hybrid coordination.
Archie
Archie is an all-in-one workplace management platform that helps you manage hybrid office space and flexible work arrangements. It combines desk and room booking, hybrid team scheduling, visitor management, and office analytics, making it useful for employees, office managers, and space owners.
It’s like having a smart, friendly office manager that works 24/7 in the background to keep your hybrid workplace running smoothly.
Archie at a glance
Desk & room booking:
Archie supports hot desking, hoteling, assigned seating, desk sharing, recurring bookings, instant or reservations, seat blocking, and team neighbourhoods. You can reserve desks from the web, mobile, Slack, or Microsoft Teams. Use an interactive floor plan or calendar view with filters for location, amenities, quiet zones, or sitting near teammates.
Meeting room reservations:
Book rooms from Archie or directly in Google Calendar, Outlook, and Microsoft Teams with real-time two-way sync. Filter by size, location, or equipment (AV, whiteboard, VC). Use room displays to check availability, start or extend meetings, and auto-release no-shows with configurable grace periods.
Room displays & check-ins:
Tablet displays enable one-tap or QR check-ins. If nobody checks in, Archie frees the room automatically. Check-ins also work via mobile, web, Slack, or Teams to match panel-free setups.
Hybrid work coordination:
Let employees set in-office/remote days and see who’s in. Manage workplace capacity, employee check-ins, and compliance tracking so you always know who’s onsite and can align with hybrid policies.
Visitor management:
Guests sign in on a tablet, hosts get instant alerts, and all visits are logged for security. The process is fast, professional, and easy for reception staff. You can also log deliveries and notify recipients automatically to reduce front-desk workload and missed packages.
Customisation:
Set booking rules and lead times, approval flows, buffers, visibility by team, and access restrictions for certain desks or rooms. Create custom maps, badge templates, and branded check-in screens.
Analytics & reporting:
Track desk and room usage, no-shows, occupancy trends, peak days and times, visitor traffic, and deliveries. Use dashboards to plan capacity, optimise layouts, and right-size office space. Export detailed reports for compliance and planning.
Integrations:
Archie works with Slack, Microsoft Teams, Google Workspace, Outlook, HR systems, and access control tools like Kisi. Archie supports Single Sign-On and has an open API for custom workflows.
How much does Archie cost?
Archie’s pricing starts at $159/month for the Starter plan. It uses a per-resource model, which works best for mid-sized and larger hybrid offices that have more employees than desks and rooms.
Archie reviews
Archie scores 4.9/5 on G2 and 4.8–4.9/5 on Capterra. Users praise its ease of use, quick setup, and interactive floor maps. The Microsoft Teams integration is often called out as a big time-saver. Visitor management is also a favourite for its speed and professional feel.
Some note that smaller teams may find the pricing less of a fit, and a few want more customisation in reports. The initial setup can take time due to the many features, but reviewers say Archie’s support team is excellent. Updates are frequent and often based on user feedback, keeping the platform fresh and improving over time.
Overall, Archie is a powerful and reliable hybrid office solution that keeps both employees and managers happy, which is exactly what you want in a hybrid setup.
Envoy
Envoy is best known for its polished visitor management system, but it has grown into a full workplace platform with tools for desk and room booking, deliveries, and workplace safety. Many companies choose it for its strong security features and real-time alerts, especially in offices that see frequent visitors.
Envoy at a glance
- Desk booking: Employees can reserve desks from the web app, mobile app, or Slack. Admins can set rules, block seats, and create team neighbourhoods. Interactive maps show availability, with filters for location, amenities, or seating near teammates.
- Room booking: Envoy Rooms integrates with your calendar so meetings stay in sync. Displays outside meeting rooms make it easy to check in, extend, or free up unused spaces.
- Health and safety tools: Features include workplace capacity management, employee check-ins, and compliance tracking, helping teams manage hybrid schedules and know who’s onsite at any moment.
- Visitor management: Envoy lets guests check in at a tablet, scan a QR code, or pre-register online. The system can capture photos, print badges, and collect digital signatures for NDAs or health forms. Hosts get notified instantly via email, SMS, Slack, or Teams, and all visits are logged for security and compliance.
- Customisation: Admins can design visitor flows, set booking rules, and create custom maps and badge templates.
- Analytics and reporting: Provides insights into visitor traffic, workspace usage, and deliveries, helping managers plan staffing and optimise space.
- Integrations: Works with Slack, Microsoft Teams, Zoom, Google Workspace, Outlook, Kisi, and Openpath. Single Sign-On and an API are available for custom setups.
Envoy pricing
Visitor Management starts with a free basic check-in plan, with paid plans from $109/month per location for more advanced features. Envoy Desks and Rooms start at around $3 per user/month. Costs increase with the number of users, locations, and add-ons.
Envoy reviews
Envoy earns around 4.7–4.8/5 on G2 and Capterra. Users love the professional, customizable visitor check-in process and its security integrations. Desk and room booking are appreciated for their simplicity and Slack integration, while delivery tracking is a hit in busy offices. Some reviewers note that pricing can rise quickly when combining multiple Envoy products, and that desk booking features aren’t as advanced as those in specialised workspace tools.
OfficeSpace
OfficeSpace is a full-featured workplace management platform that helps companies handle desks, meeting rooms, floor plans, moves, and resources all in one place. It’s especially well-known for its detailed space planning tools, strong analytics, and flexible booking options.
OfficeSpace at a glance
- Desk booking: Employees can find and reserve desks from an interactive floor plan, search by location, or filter by amenities like dual monitors or quiet zones. Supports hot desking, hoteling, and permanent assigned seating.
- Meeting room booking: Syncs with Outlook and Google Calendar so reservations appear everywhere. Rooms can be filtered by size, location, or equipment to match the task.
- Space planning and moves: A standout feature, OfficeSpace lets facility teams update floor plans, reassign seating, and manage office moves right in the platform. The drag-and-drop editor makes it easy to test layouts and optimise seating without juggling multiple tools.
- Visitor management: Handles guest check-ins, pre-registration, and host notifications. Guests can sign in via a tablet kiosk, and all visits are logged for better security.
- Customisation: Admins can set booking rules, control access to certain desks or rooms, and assign team “neighbourhoods.” Floor plans can be updated as layouts change.
- Analytics and reporting: Real-time occupancy data and detailed usage reports help managers right-size office space, cut costs, and plan future layouts more effectively.
- Integrations: Works with Outlook, Google Workspace, Slack, and Microsoft Teams. Calendar syncing keeps bookings up to date, and chat integrations allow quick reservations without switching apps.
OfficeSpace pricing
Pricing is quote-based and depends on office size, features, and locations. Estimates suggest plans start at around $60 per user/annually, plus setup fees.
OfficeSpace reviews
OfficeSpace scores around 4.7–4.8/5 on G2 and Capterra. Users love its robust features, powerful analytics, and move planning tools. Facility managers highlight the ability to visualise and adjust seating with ease, and employees appreciate the flexibility to combine hot desking, hoteling, and assigned seating.
Some note a learning curve for new admins, especially when setting up complex space plans, and mention that pricing can be higher than simpler tools. But for larger organisations with detailed space management needs, it’s often worth the investment.
Officely
Officely is designed to work right inside Slack and Microsoft Teams, so staff can book desks and plan office days without ever leaving their chat app. This makes it super quick to pick a workspace or set your schedule, and the familiar interface means almost no learning curve.
Officely at a glance
- Desk booking: Reserve desks in seconds from Slack or Microsoft Teams. See what’s available, filter by location or amenities, and book on the spot. Admins can set capacity limits, reserve desks for certain teams, and track occupancy.
- Meeting room booking: While desks and schedules are the focus, Officely also supports meeting room reservations, with availability updated in real time via Slack or a simple web interface.
- Hybrid work scheduling: Officely’s “who’s in” tool makes it easy for employees to set their in-office days, check teammates’ schedules, and get reminders about upcoming office days, all directly in Slack.
- Customisation: Admins can create booking rules, set up office “neighbourhoods,” and adjust desk availability as needed.
- Analytics and reporting: Simple reports show attendance trends, desk usage, and occupancy levels.
- Integrations: Deep Slack integration is its biggest strength, but Officely also connects with Google Workspace, Outlook, and Zoom to keep bookings and calendars in sync.
Officely pricing
Officely’s pricing starts at $2.50 per user per month, with a free plan for up to 5 users and discounts for annual subscriptions. Because it’s built on Slack, there are no big setup costs.
Officely reviews
Officely scores around 4.6–4.8/5 on G2 and Capterra. Reviewers love how easy it is to use, how quickly teams adopt it, and how little training it requires. The trade-off is that if your company doesn’t use Slack or Teams, you won’t get the full benefit.
Still, the hybrid scheduling tool is often called a favourite for preventing overcrowded days, and desk booking gets praise for being fast and intuitive. Some users point out that it’s lighter on advanced features like space analytics or complex floor planning, so companies needing those may pair it with another tool.
Robin
Robin is a popular hybrid office platform best known for its real-time desk booking and scheduling tools. It’s built to make hybrid work smooth by helping employees see who’s in the office, grab the right workspace, and plan in-person days.
Robin at a glance
- Desk booking: Reserve desks from a web app, mobile app, or through Slack and Microsoft Teams. Interactive maps show real-time availability, and filters make it easy to find the right spot by location, amenities, or seating area. Supports instant or advance booking, plus recurring reservations for regular hybrid schedules.
- Meeting room booking: Syncs with Google Calendar, Outlook, and Microsoft Teams so reservations stay consistent. Filter rooms by size, location, or equipment, and use digital displays to check availability, start meetings, or free up unused rooms.
- Hybrid work coordination: Robin’s “people-first” planning lets employees set in-office days, see which colleagues will be there, and plan collaboration without overcrowding.
- Visitor management: Includes guest check-in, automatic host notifications, and basic logging, making it good for offices that want visitor tracking built into their workspace tool.
- Customisation: Admins can set booking rules, create office zones, and control who can reserve certain desks or rooms. Floor plans are fully editable for layout changes.
- Analytics and reporting: Tracks desk and room usage, no-shows, and occupancy trends so managers can adjust seating, set capacity limits, and plan.
- Integrations: Works with Slack, Microsoft Teams, Zoom, Google Workspace, Outlook, and access control systems. Supports Single Sign-On for secure access.
Robin pricing
Pricing is based on the number of desks, rooms, and users. Estimates suggest plans start at around $70 per user/annually, with exact pricing available on request.
Robin reviews
Robin scores around 4.5–4.7/5 on G2 and Capterra. Users like its clean design, strong integrations, and quick setup. Desk and room booking tools are praised for being simple and fast, and the interactive maps make navigation easy for new employees. Calendar syncing with Google and Outlook gets frequent positive mentions.
Some note that analytics aren’t as deep as in platforms built mainly for space planning, and pricing can add up for larger offices, but for many hybrid teams, the balance between ease of use and useful features makes it a great fit.
Ultimately, the right hybrid office software takes the guesswork out of where to work, when to show up, and how to connect. Pick a tool that fits your team, test it out, and watch your workplace run smoother, smarter, and happier.
